EnMS: Internal Audit Steps
Most of the companies consider internal audit as one of the requirement of ISO 50001:2018 which has to be fulfilled by preparing some of the documents. Which sometime leads towards misleading by providing false data. Well, they are not realizing conducting internal audit helps them analyse processes of their system, means whether things are aligned towards company objectives and strategies and what can be done to grow our system from good to excellent.
Internal audit steps:
Following steps will help you to lead towards successful internal audit:
Audit Plan: The initial step towards a successful internal audit is an audit plan. Which brief the whole schedule of an audit. The audit schedule should be available to everyone and if it is not then it somewhere reflects management having trust issues with employees working under them. On the other hand, planned audits will help you to establish the culture that the auditor is here to help and at same time it put some positive pressure on employees to strive for results, which is good for management.
Conducting Audit: While performing an internal audit first thing that is to be kept in mind that it is not only a meeting legal compliances. The internal audit will be more about looking at processes against which energy related plans are outlined by the company. Are they monitoring deviations in their energy performance? Are any required operational controls related to energy in place? Are they addressing non conformities and the corrective action to be taken against those activities? In short, we have to evaluate that the process meets planned conditions with respect to how it can interact with energy.
Audit Report: It is one of the crucial step and if it is not done properly it can lead poor repercussions. So, whether employees are doing well in the processes they are engaged or there are any problems, they should be aware of their performance and understand where are they lacking so that they can address and correct it. Opportunities for improvement are also addressed in the process while audit, sharing that opportunity for improvement with process owner and sharing his/her views on them can also add values to it.
Follow Up: Following up on the NC or OFI found during an audit helps to identifies the current status of the process. Well in most of the cases it was seen that follow up is the least considered done part of the internal audit. If there is no closed loop system in the organization, then there is no fun of conducting an internal audit at first place. Therefore, follow up helps you to mitigate the problems that are previously identified in the internal audit and prevent reoccurring of problems again and again.
Do I have to conduct separate audit for EnMS?
Well, the answer is NO. As per revision of ISO 50001:2011 into ISO 50001:2018, which makes it more compatible with other management system standards. So, now you can audit the same defined processes in context of energy and other management system like QMS, EMS etc. Only the thing that have to be kept in mind is to satisfy all the requirements of the standards while conducting an internal audit and if you can do it in single visit, that will be beneficial for you and your company.